We value your privacy and the protection of your personal data. This Privacy Policy details how we collect, use, store, and protect the information provided to us by users of our website and our services, including those who enroll in our professional courses and use our artificial intelligence solutions. Our commitment is to ensure compliance with the General Data Protection Regulation (GDPR) and applicable Portuguese legislation.

1. Scope of the Policy

This Privacy Policy covers the processing of personal data of all users who interact with the AI4B website, as well as the data of individuals who enroll in or participate in the artificial intelligence programs, courses, and solutions we provide. It applies to all data processing operations carried out by AI4B.

2. Who We Are?

Utopian Bug Unipessoal LDA, NIF: 519117182, is an agency specializing in the application of advanced artificial intelligence to drive business growth, optimize processes, protect data, and offer professional courses with practical application. Headquartered at Cruz da Popa, DNA Cascais – Ninho de Empresas S/N, 2645-449 Alcabideche. For any questions related to data protection, you can contact us by phone (+351) 910 135 305 or by email: contact@ai4b.pt.

3. Purposes and Grounds for Personal Data Processing

AI4B processes your personal data for the following purposes, always with a clear lawful basis:Within the scope of the website and initial contact:
Management of contact forms: To provide information about our AI solutions, services, and training offerings, responding to your requests (pre-contractual steps at the request of the data subject – Article 6(1)(b) of the GDPR).
Acquisition and provision of informational materials: To share brochures and other content about our solutions and courses (pre-contractual steps at the request of the data subject – Article 6(1)(b) of the GDPR).
Marketing communications: To promote our AI solutions, courses, and news, with your consent (consent of the data subject – Article 6(1)(a) of the GDPR).
Within the scope of enrollment and participation in courses/solutions:
Management of the enrollment platform: Including applications, sending alerts, and monitoring your progress in the courses (performance of a contract – Article 6(1)(b) of the GDPR).
Administrative, financial, accounting, and tax management: To comply with our legal obligations (compliance with a legal obligation – Article 6(1)(c) of the GDPR).
Participant monitoring: To ensure your participation and successful completion of training and AI solutions (performance of a contract – Article 6(1)(b) of the GDPR).
Issuance of certificates and documents: Related to the completion of courses and use of solutions (performance of a contract – Article 6(1)(b) of the GDPR).
Communication of relevant information: About the training or solutions you are involved in (legitimate interest of AI4B – Article 6(1)(f) of the GDPR). You can request more information about the applied criteria by contacting contact@ai4b.pt.
Personal data will not be used for purposes other than those described here without a prior assessment of their compatibility, in accordance with Article 6(4) of the GDPR.

4. Sharing of Personal Data

AI4B may share your personal data with subprocessors, partners, and other third-party entities, strictly when necessary for the execution of the services and solutions we offer. These entities include, but are not limited to:
Digital Marketing and Website Management Partners: For optimizing our website and marketing campaigns.
Financing Partners: Entities such as Cofidis, which may offer financing options for our courses. The contractual relationship is established directly between the student and Cofidis.
Payment Processors: Platforms such as MB WAY and Stripe, Lda, to process and facilitate financial transactions.
Training Support Entities: Organizations such as IEFP (Institute for Employment and Vocational Training), within the scope of training support programs like “Cheque-Formação + Digital” [1].
Invoicing Software Providers: For the issuance and management of invoices.
Development and Technical Support Partners: For the development and maintenance of the website, with occasional and limited access to data, when strictly necessary.
In exceptional situations, AI4B may transmit data to other unlisted entities, whenever this is indispensable for the functioning of the website, the management of our solutions and courses, or for compliance with legal obligations, always ensuring full compliance with the GDPR.

5. Data Retention Periods

AI4B processes and retains your personal data only for the time strictly necessary for the specific purposes for which they were collected, respecting applicable legal deadlines and the principles of data protection legislation.There are situations where legislation imposes specific retention periods. For example, invoicing and transactional data are generally retained for a period of 10 years for tax and accounting purposes.In the absence of a predefined legal deadline, AI4B retains the data for the period indispensable to achieve the objectives for which they were collected. After the applicable retention period ends, or when the criteria for its definition are met, AI4B commits to securely and irreversibly deleting, destroying, or anonymizing the data.

6. Data Subject Rights

As a data subject, you have important rights that you can exercise at any time:
Right of Access: Obtain confirmation as to whether your data is being processed and access it.
Right to Rectification: Request the correction of incomplete or inaccurate data.
Right to Erasure (“Right to be Forgotten”): Request the deletion of your data in certain circumstances.
Right to Restriction of Processing: Request the restriction of the processing of your data.
Right to Object: Object to the processing of your data in certain situations.
Right to Data Portability: Receive your data in a structured, commonly used, and machine-readable format, and transmit it to another controller.
You can exercise these rights by sending an email to contact@ai4b.pt or by mail to Rua Cruz da Popa, DNA Cascais – Ninho de Empresas S/N, 2645-041 Alcabideche. If you believe your rights have not been properly respected, you have the right to lodge a complaint with the National Data Protection Commission (CNPD) through the website www.cnpd.pt [2].

7. Data Security

AI4B is committed to protecting your personal data. We implement a robust set of appropriate technical and organizational measures to ensure the security and confidentiality of data. These measures include, but are not limited to, data encryption, pseudonymization, restricted access control, and the adoption of internal information security policies. Our goal is to protect your data against unauthorized access, loss, destruction, or accidental or unlawful alteration.

8. Changes to the Privacy Policy and Contact

This Privacy Policy may be updated periodically to reflect changes in our data processing practices or applicable legislation. In the event of significant changes, users will be duly notified through our website or by other appropriate communication means. We recommend that you review this page regularly to stay informed.For any questions, comments, or additional clarifications about this Privacy Policy, please do not hesitate to contact our team via email: contact@ai4b.pt.